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Ionic
Careers at Ionic

Office Manager

Location: Magherafelt
Department: Administration

ABOUT US

At Ionic, we are passionate about IT; we are good with people and care about helping their businesses. Due to rapid expansion, we need an office leader responsible for the efficient running of the office through a range of administrative, financial and managerial tasks. This is an exciting opportunity for an enthusiastic, committed person to join a successful and progressive company based at our Head Office in Magherafelt.

Ionic delivers next-gen fully managed IT support, cyber security, cloud solutions and consultancy services to hundreds of businesses throughout the UK and Ireland. We empower client success by delivering transformative IT experiences. Since 2008 we’ve evolved and grown, we’ve built a market-leading offering and continue to keep innovating and engaging with clients at a rapid pace. At ionic, our clients and employees come first.

THE ROLE  

As Office Manager, you will oversee the operational management of ionic. This is a varied role, encompassing all areas of operations and accounts duties. You would be an integral member of the business that values connection, passion, and commitment, with the role offering great potential for long-term growth and career progression within the wider organisation.

The successful candidate will have at least three years’ experience managing an office for a small business. You must be proficient with excellent attention to detail, have good organisational skills, and be highly reliable. The ideal candidate will be personable, approachable, and helpful, with the confidence to make decisions, prioritise and set expectations.

RESPONSIBILITIES:

Responsible for the efficient running of the office through a range of administrative, financial and managerial duties including but are not limited to:

  • Oversee the day-to-day smooth running of the office
  • Working as PA to our CEO alongside admin support for the team
  • Management of day to day finance operations: Generating customer invoices using Xero, payment allocation & bank reconciliation, and credit control duties
  • Process all monthly payroll payments to employees, HMRC etc.
  • Facilitate a positive working environment for all team members, work proactively seeking to help and support colleagues, spot inefficiencies and be the solution (or find one)
  • Manage day-to-day HR inc. managing absences, inductions, arrange training etc.
  • Maintain company fleet vehicle checks and upkeep
  • Helping establish and maintain office procedures/guidance/policies
  • Main point of contact for service providers
  • Managing the daily maintenance and general upkeep of offices

ESSENTIAL QUALIFICATIONS:

  • 3+ years’ experience in similar role
  • Sage 50 and/or Xero experience
  • Highly independent and able to manage a diverse workload
  • Very personable, enjoys working with different personalities
  • Approachable with a professional manner
  • Detail oriented with an ability to multi-task and set priorities
  • Ability to analyse and resolve problems and to take initiative
  • Strong organisational skills and negotiation skills
  • A passion for self-development and business improvement
  • Initiative, creative with a positive can do attitude
  • May be suited to someone who has previously worked as a Personal Assistant and/or Office Manager for a medium sized business

PREFERRED SKILLS AND EXPERIENCE:

  • Business Administration and/or Accounts qualification
  • Valid and clean UK driving license

PERKS & BENEFITS:

  • Company Pension
  • Free Healthcare
  • Free Gym Membership
  • 28 Holidays + Your Birthday off each year  (plus bonus days!)
  • Fully Funded training certifications (We value continuous growth!)
  • Company Culture and Team building events during the year
  • A cool office where you can enjoy doing your best work
  • Bonus Scheme
  • Company Laptop and mobile if required
  • Free Parking

WORK HOURS:

  • 37.5 hours a week, Monday to Friday 9.00am to 5.30pm

REMUNERATION:

  • £24-28k Salary commensurate with experience

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